Project Management office

Proper control and well-structured processes can prevent low-quality results, never-ending projects, going over budget, and late delivery.

Our Project Management Office ensures that your project is aligned with your business objectives

Our Project Management Office (PMO) organizes efficient work processes to deliver on-time and within budget and to meet your requirements at each stage of the project.

Get what you expect

Misinterpreted requirements can ruin the initial vision of the project and lead to the team delivering a product that doesn’t satisfy your needs. Our project managers align the team around project goals to avoid such misunderstandings. A project manager analyzes and corrects team performance daily to ensure that their work meets your expectations.

Avoid budget overruns

Exceeding the budget in the middle of the project is a nightmare for any entrepreneur. No one wants to have a partially ready product and an exhausted budget. Our project managers create a list of each and every product feature. Then they involve the existing team and experts to develop an accurate and reasonable cost management plan. This plan helps track costs throughout the project and keep them within the limits of your budget.

Prevent schedule slips

Poor project planning and inadequate time estimates can cause project delays and affect your marketing campaigns. Our project managers thoroughly decompose the project scope and identify the highest-value and highest-risk requirements to be fulfilled first. Our project managers take into account the knowledge and capabilities of the development team to build an accurate project schedule.

Minimize project risks

Project risks are unavoidable. They can be internal (a team member’s illness), technical (infrastructure defects), and unforeseeable (a leak of sensitive information when using a third-party API). Risks can result in cost, schedule, and performance problems. Our Project Management Office develops an action plan to handle any risk that may arise during the project.

Keep track of your project

When working with a remote team, you can experience lack of transparency in communication, unresponsiveness, and miscommunication. To ensure the project is on the right track, you need to understand its day-to-day status. Our project managers keep you constantly informed via daily reports on completed tasks and weekly reports on the overall project progress.

Change team size on demand

Will I have enough resources to finish the project on time? This is one of the questions entrepreneurs frequently ask themselves. Our project managers balance the team size based on current workload. When conditions change, a project manager can increase the size of your team so you always have enough people to solve your problem on time.

Methodologies we follow

Our Project Management Office analyzes each project and looks through the business needs of the client to suggest an appropriate methodology. At RubyGarage, we follow different variations of the Agile methodology to deliver projects efficiently.


We use Scrum for managing small projects like MVPs for startups. By splitting complex tasks into smaller units, Scrum helps us anticipate risks and speed up product release.


Our project management team applies Scrumban to ongoing projects that require maximum flexibility. Scrumban can deal with frequently changing priorities and requirements.

Scaled Agile Framework

The Scaled Agile Framework (SAFe) is designed to handle large-scale and complex projects with hundreds of participants. SAFe helps us deliver high-quality enterprise software and systems.

Responsibilities of the RubyGarage PMO

Our Project Management Office is responsible for the successful delivery of projects from the initiation stage through final delivery. Our project managers monitor each project on a daily basis and respond to all emerging issues.

Scope management

Our PMO refines, validates, and manages the scope of the project. The team defines all tasks and breaks down complex activities into smaller manageable ones.

What you get

Work breakdown structure

A work breakdown structure (WBS) provides a visual representation of all tasks and lays the foundation for time and money estimates.

Schedule and budget management

Our PMO facilitates the estimation process. Our project managers collect estimates from the development team and experts and measure risks. They develop and maintain schedule and cost management plans to keep the project within your budget and time limits.

What you get

Work performance report

A work performance report describes updates on the progress of your project. This report shows where the project stands in terms of the planned schedule and budget.

Scope change management

Sometimes you need to change the priorities of tasks or respond to new business challenges by changing the scope. Our PMO checks change requests from our clients on a daily basis and prioritizes all current tasks in the project.

What you get

Change log

A change log records all changes made to the project and is updated regularly so you’re always aware of possible implications.

Communication and stakeholder management

Our PMO establishes effective communication to get everyone on the same page and achieve the project objectives. The PMO clarifies roles and responsibilities to prevent confusion and project delays.

What you get

Communication management plan

A communication management plan describes all calls and meetings, specifying clearly the agenda, attendees, purpose, and duration of each.

Team management

The PMO defines the optimal team to complete the project within the approved schedule and budget. Every two weeks, the project management team reviews and corrects team performance to keep the project’s quality high throughout the project.

What you get

Team progress report

A team progress report outlines tasks completed and milestones reached so that you know when particular functionality is ready.

Risk management

The Project Management Office constantly examines the project to identify all potential risks. They think through options and actions to eliminate those risks or reduce their negative effects on the project.

What you get

RAID log (risks, assumptions, issues, dependencies)

A RAID log records all risks with their probabilities and potential impacts. The PMO keeps the RAID log up to date through weekly reviews.